Select Page

Project Coordinator, Construction

Published
June 14, 2025
Location
Denver, CO

Description

Mantis Innovation
Project Coordinator, Construction
Denver, CO
Construction - BMS / Full-Time / On-Site

The Construction Project Coordinator will primarily provide support to the BMS Construction Operations team through a variety of tasks related to organization, communication, and results delivery. This person will also serve as Office Manager to the Denver office.

This is a multi-faceted position that encompasses multiple priorities for a variety of operational tasks and projects. You will report to the Manager of Project Coordination while supporting the Operations, BMS Construction team. You will help set up and initialize projects; track statuses, updates, and changes; and work as an additional POC as needed within respective project teams to exceed expectations and ensure successful operational delivery and drive revenue as a department.

Project Coordination Serve as a dedicated organizational resource for performance of BMS Construction Operations, including maintenance/upkeep for specific projects/accounts: adding project sites, updating dates for PM's: communicating billings to accountingManage project documentation as needed: COI's, Project Setup formsSchedule team meetings, as needed, and take meeting notes to support important discussions and action itemsKeep data reporting updated as accurately as possible, seeking out updates proactivelyRun reports as needed out of Mantis Perform or other databases for Operations team membersMonitor budgeted vs actual project hours/revenue for strategic accounts and support operational decisions as needed; liaise between PMs and accounting to share informationAssist Project Accounting with operational questions/updates and prepare necessary information as neededWhere applicable, establish and implement process changes with the assistance of Project Managers and Construction leaders for better project executionAid with project documentation for all phases of projects on-time and in accordance with pre-established formats in order to pass all project documentation reviews with client. This will include but not limited to project set-up forms, budgets, schedules, tracking progress, meeting action items, change orders/financial funding requests, and status reportsEnsures Construction project documents are complete, current, and stored appropriately
Office Management Manage daily office operations in Denver that include supplies, equipment, mail, and vendor coordination to ensure a clean, organized, and efficient workspaceServe as the first point of contact for visitors, deliveries, and general inquiries; maintain a professional and welcoming front office presenceSupport leadership and project teams with administrative tasks such as calendar scheduling, travel arrangements, and meeting coordinationCoordinate and book corporate travel for team members, including flights, hotels, rental cars, and itineraries, ensuring cost-effectiveness and efficiencyCoordinate onboarding logistics for new hires including desk setup, IT coordination, and training material preparationTrack and reconcile office expenses, submit invoices for approval, and assist with basic bookkeeping or time entry as neededHelp plan and organize company events such as safety meetings, staff lunches, and holiday gatherings to support team morale and culture
Client RelationsBuilds relationships with client, client project management team, client security, and client technology teamsUnderstands what outcomes client is expecting and is the liaison between Mantis team and Client team ensuring accurate execution of plan resulting in delivering desired outcomesEffectively manages issues and concerns with clients in a professional and productive manner
Minimum Qualifications5+ years Project Coordination or Project Administration experience, preferably with a background in Engineering, Construction, or ConsultingAdvanced communication abilities (written, verbal, visual)Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, Outlook, PowerPoint, and OneNoteProficiency with standard website portals, mobile app functionsStrong people service/support orientationExcellent organization, time management and prioritizing skillsAbility to handle confidential information in a discreet, professional mannerProven ability to interact effectively at all levels of an organizationExcellent analytical / problem-solving skillsFlexibility to deal with the unexpected Works effectively with colleagues and staff by practicing respect for deadlines, collaborative problem solving, and transparent communicationBuilds trusting relationships acting with integrity, courtesy and responsibility, even in the face of stress or demanding workplace conditionsSelf-motivated with the ability to work effectively with minimal supervision/remote managementOutstanding relationship-building skills with a high degree of responsiveness and integrity
Working Environment / Physical ActivitiesWork is performed in a non-smoking office setting with exposure to CRTs and UV raysStandard office environment with long periods of sitting, walking, standing, stoopingOral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as email and telephonePossible offsite client meetingsAbility to travel up to 20% Lifting up to 30 poundsWorking extended hours may be required as needed
$60,000 - $70,000 a year

Equal employment opportunity, including veterans and individuals with disabilities.

PI273236505