Project Administrator
US-NY-New York
Job ID: 2025-6301
Type: Regular Full-Time
# of Openings: 1
Category: Accounting/Finance
New York
Overview
Since our founding in 1982, Shawmut Design and Construction (a 100% employee-owned company) has been recognized as a Best Place to Work 60 times by our employee-owners. At Shawmut, you will have the opportunity to own your career and deliver impact within our culture of ownership and innovation focused around providing the gold standard of client service for the world's most recognizable and elite brands and institutions.
Responsibilities
We are looking for a detailed and energetic individual to provide administrative and financial support to the project teams in delivering construction projects. This includes supporting the project teams with: setup, execution, document management, closeout, and financials
Schedule, prepare and participate in all project meetingsCoordinate with field staff and project team to ensure that all necessary items are in place to operate a successful projectPrimary point of contact for all financial support needed by Project team and subcontractorsManages coding and payment of Subcontractor and Material invoices including obtaining PM approvals, resolving outstanding change orders and reconciling with client receivablesProvide support to project managers with other administrative tasks as needed this may include items such as (monthly expense reporting, preparation and distribution of project documents, etc.)Drives the financial job closeout process. Pushes projects to close as quickly as possible, verifies all project related costs have been captured.Manage archiving of all project-related documents upon financial completion
Qualifications
Bachelor's Degree or 3+ years of relevant experience.Cost accounting experience preferred.Construction experience preferred
Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.
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Equal employment opportunity, including veterans and individuals with disabilities.
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